The top mistakes team assistants make when booking business travel for bosses

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A brand new survey of business house owners and managers has revealed that greater than half (55%) have both been inconvenienced, stranded between flights, or misplaced cash when their groups have taken care of their travel bookings. 

The findings have been taken from a survey of an unbiased panel of 255 SME house owners and decision-makers, commissioned by Corporate Traveller, a number one travel administration firm for SMEs and a division of Flight Centre. Corporate Traveller requested survey respondents about 9 mistakes that their team assistants, or somebody of their organisation, has made when booking travel.

Saskia Boxem, NSW/ACT Head of Customer Success for Corporate Traveller, mentioned that by sharing the outcomes, in-house travel bookers can be aware of the slip-ups which might be being picked up by their managers, and search to handle them.  She mentioned: “Booking business travel is usually a difficult course of, particularly when arranging travel for massive teams or booking on the final minute. As assistants do their greatest to juggle travel bookings alongside their different, usually increased precedence duties, they will typically be extra inclined to creating mistakes.

“However, for many businesses and managers, these mistakes can have a large impact on their budgets and be costly ones to make and rectify. To help alleviate the pressure, team assistants should consider using travel booking platforms and travel management companies, such as Corporate Traveller, which offer round-the-clock support and the best travel expertise,” continued Saskia.

The top mistakes team assistants are making when booking business travel, ranked under: 

1. 40% of the mistakes are lacking out on good offers by booking final minute. The most typical error made by those that admitted to creating a mistake, with two-fifths (40%) of respondents who’ve made mistakes when booking travel saying that they had overspent on bookings, as a result of they booked too near the travel date. It’s straightforward for assistants and workplace managers to be distracted with different pressing duties and so business travel bookings can slip down the precedence record. So, by the point the booking is made, costs have shot up as a consequence of demand.
   2. Getting traveller’s particulars incorrect on bookings make up 27% of mistakes. More than 1 / 4 (27%) of those that admitted to creating mistakes mentioned that they had incorrectly inputted traveller particulars when booking travel. Whether it’s misspelling a reputation, an incorrect date of delivery, or a flawed title altogether, incorrect traveller particulars take time to rectify. Businesses are unlikely to make this error when utilizing a travel administration firm or platform, which eliminates handbook errors by making a booking profile for every traveller.  

3. 27% of mistakes are flights that don’t align. More than 1 / 4 (27%) of travel bookers which have made mistakes admitted to this error. Travellers could be left with no mattress to sleep in if their flight arrives after lodge check-in has closed or miss their flight if their adjoining flights occasions are unaligned.This is the third most typical mistake, which not solely incurs added prices, as extra bookings will must be made, however it could additionally put the traveller in danger if they’re stranded in a brand new metropolis late at evening.
4. 25% of errors are travel booking that aren’t permitted or go over price range. If an worker is left to ebook their very own travel, they may danger overspending on a lodge or flight and by the point administration has seen it could possibly be too late to amend with out monetary penalties. It’s the fourth most typical mistake made by those that admitted to getting issues flawed when booking travel, at 25 per cent. A travel administration firm, then again, can lock in a spending cap to maintain a lid on frivolous spending.
5. Making bookings that inconvenienced travellers make up 24% of mistakes. Businesses additionally reported that when travel is managed by assistants or different team members, there’s a danger the traveller could possibly be booked onto an inconvenient flight time, or at a lodge that’s miles from their early morning assembly location. Almost 1 / 4 (24%) of companies which have made travel booking mistakes admitted to this explicit error.
6. Booking with travel suppliers which have poor service make up 24% of errors. An assistant that books travel on behalf of their supervisor might not be aware about the perfect travel companies, and 24 per cent of those that have made mistakes booking travel mentioned this had occurred of their business. Instead, by utilizing a travel administration firm and leaving business travel booking to the consultants, companies could be assured that they’re booked onto the travel supplier that most accurately fits their wants and expectations.
7. 20% of mistakes have the flawed vacation spot or date. This could seem an inconceivable mistake to make, however Corporate Traveller’s survey outcomes point out that is the seventh most typical mistake made by companies which have admitted to booking errors, at 20 per cent – and comes with big value implications, particularly if the business has booked the most cost effective airline tickets that don’t permit date modifications or don’t provide refunds or credit score.
8. 15% of errors had been bookings with incorrect folks or variety of folks.Booking for massive teams could be traumatic, risking mistakes. Booking for too many or too few folks, or the flawed names, can be tough to rectify and 15 per cent of those that have made mistakes admitted to this error. A flight or lodge might now not have availability, or refunds may not be relevant on the kind of booking made.
9. Overbooking, corresponding to booking too many rooms or flight seats. While final within the rating, overbooking was admitted by 11 per cent of travel bookers who mentioned they’ve made mistakes when arranging travel in-house. If the worker making the booking has chosen the most cost effective flight seat, refunds or credit may not be accessible. Likewise, if they’ve a booked rooms straight with the lodge, they could lose the deposit.

“Not only are there financial implications to rectify the mistakes, but an organisation’s corporate reputation could suffer damage if a traveller arrives late to a meeting because of a simple booking mistake.” Saskia mentioned.

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